Free House Cleaning Quote Template (PDF + Excel / Sheets)

Why the quote document matters

Two cleaners bid the same house at the same price. One texts back 'ok so $250 for everything.' The other sends a branded one-pager: scope by room, what's included, what's extra, terms, a validity date. Same number — completely different signal. The second cleaner looks insured, established and safe to let into your home, and that's frequently what wins the job at equal price.

A written quote also protects you after the win. When the scope is on paper, 'I thought windows were included' is settled by the document instead of negotiated at the front door. So yes — use a template. A good one is worth real money. The rest of this post gives you the structure, and then an honest note about where the template stops helping.

The template: what a professional quote contains

Every field that belongs on a house cleaning quote, in order:

• Header — business name, logo, phone, email, and your insured/bonded status.
• Client and property — name, address, beds/baths or square footage.
• Service — cleaning type (standard / deep / move-out) and frequency (one-time, weekly, biweekly, monthly).
• Scope by area — what gets done in kitchens, bathrooms, bedrooms, living areas. This is the dispute-prevention section.
• Add-ons, itemized — interior windows, inside oven, inside fridge, laundry, each with its own price.
• Total price — one clear number, plus the recurring rate if applicable.
• Validity date — quotes expire; 14–30 days is typical.
• Payment terms — accepted methods, when payment is due, cancellation policy.

Copy that structure into a document and you have a template better than most paid ones.

How to use the two downloads

The PDF is the document your client sees. Print it, or fill it in any PDF editor, and send it after the walkthrough. Tick the cleaning type and frequency, write the scope room by room, list each add-on on its own line, and put a validity date on it so the number does not live forever.

The spreadsheet is the one you keep. In Google Sheets, choose File, then Import, then Upload, and pick *Replace current sheet*. In Excel, open the file directly; the lines starting with = are formulas and calculate on open. Type your crew size, hours, wage, burden, overhead, supplies and target margin into column B, and the sheet returns your cost and the price that holds your margin, then adds itemized add-ons and tax into a total.

The pricing block is private. Copy the total and the add-on lines onto the PDF, and never send the cost, overhead or profit lines to the client. The formulas are the same pipeline the BidCalc calculator runs, so the same job gives the same price in either place.

The honest part: what a template can't do

Here's what no template on the internet can tell you: whether the number you typed into it is profitable.

The template has a blank called 'Total.' You still fill that blank the old way — a gut number, a competitor's price, whatever won the last job. The professional-looking document then delivers your underpricing with excellent formatting. The math the blank actually needs: labor as crew × hours × wage, times 1.30 for payroll burden; plus overhead and supplies; divided by (1 − your target margin). Miss the burden and you're quietly 30% under on labor. Skip the margin division and you built a job, not a business.

A template formats. It doesn't calculate. Every quote that loses money looks exactly as professional as one that doesn't — right up until you check the margin.

Template vs generator: when to switch

The template stops being enough at a specific, recognizable moment: when you're filling in the Total blank and realize you're guessing again — copying the last quote, adjusting by feel, second-guessing every number after you hit send.

A quote generator closes that gap by doing both jobs in one step. You enter the home — beds/baths or square footage, cleaning type, frequency, add-ons — and your rates: wage, crew size, overhead, target margin. It computes the price with the burden and margin built in, then produces the branded document around that number automatically. Same professional output as the template; the difference is that the total is derived from your costs instead of typed in from memory. The scope, the add-on line items and the terms all populate from the same inputs, so nothing gets forgotten on the fast quotes either.

Get the document and the math in one step

BidCalc is that generator, built specifically for residential cleaning. Enter the home and your rates once, and it produces a branded, itemized quote — scope, add-ons, recurring options, terms — with the price computed underneath: labor at the 1.30 burden, overhead, and your target margin protected on every job. The client sees a professional document; you see a private breakdown of cost, profit and margin that a template could never show you.

It's free to start, no card required. Keep the template if you like the ritual — but let the math come from somewhere real.